Adding and viewing notes for subcontractors
Managing subcontractor information efficiently is crucial for streamlining operations and ensuring clear communication. Okappy offers a user-friendly way to add and view notes specifically for subcontractors, enhancing collaboration and keeping records up to date.
Notes in Okappy are designed to be internal only, ensuring that sensitive or internal communications remain confidential within your team. Your subcontractors do not have access to these notes, preserving the privacy and integrity of internal communications and operations.
If you do need to share information with your subcontractors, Okappy offers the flexibility to add a visible notes field to your job template. This allows you to tailor the information shared with external parties directly through the job details.
For guidance on how to add a notes field to your job template, please visit our support article on Creating Job Templates. Additionally, to understand the distinction between employees and subcontractors within Okappy, and how it affects job management and information sharing, refer to our article on Employees or Subcontractors: What is the Difference?
This guide will walk you through the process of adding and viewing notes for subcontractors on both the web platform and the mobile application for iOS and Android devices.
Adding Notes for a Subcontractor on the Web Platform
- Navigate to the Connections screen by clicking the Connection icon (
) towards the top right of the screen. - Select Subcontractors from the dropdown menu to access your list of subcontractors.
- Find the subcontractor for whom you want to add a note and click Notes.
- Select New Note to add your note.
Viewing Notes for a Subcontractor on the Web Platform
To view notes for a subcontractor, follow the steps above but select View Notes instead of adding a new note.
Adding and Viewing Notes in the Mobile App (iOS and Android)
- Open the Okappy app and click on the Messages tab.
- Click the Connections icon () towards the top right of the screen.
- Select Subcontractors to see your list of subcontractors.
- Find your subcontractor and click View Subcontractor Notes to view existing notes.
- To add a note, click the plus (+) icon from within the notes screen.
This functionality allows you to keep all pertinent information regarding subcontractors in one accessible place, ensuring that you and your team can maintain up-to-date communication and records.
Whether you’re on the go or at the office, Okappy’s versatile platform adapts to your needs, facilitating seamless collaboration with subcontractors.